It’s been more than 2 decades that we had started using emails which make the topic sound purposeless But it’s not true there are lot of features, which are listed below, that has to keep in mind before composing an email:

TO,CC and BCC:

“To” is for the individual or individuals who has to act upon the email while the persons in “CC- Carbon Copy” are supposed to keep an eye on the email and are not responsible for the reply of the email. Individuals in “BBC-Blind Carbon Copy” are the ones who can read the mail without the knowledge of main recipient as well as the Bcc’d recipients.

Subject Line:

Subject line is quite essential part of the email which helps the reader to get the idea about the body of the mail according to which the recipient can also decide whether to junk your mail, read it later or open instantly. So make sure the subject line is eye catchy and give a brief idea about the body of the mail.

Body of the copy:

Greet the person before jumping directly on the purpose of the email. And keep your mails short, simple and easily readable for the receiver.

Spelling mistake:

Spelling mistakes, grammatical errors are not at all acceptable in the mails. Also remember not to use Mr, Mrs, Ms with the first name. For example if you want to write an email to John Reddy, you should address him as Mr Reddy instead of Mr John. Know the gender of the person before using the “honorfic title” before the name.

Closing the email:

It is essential to close an email properly. “Sincerely Yours”, “Warm Regards”, “Looking Forward To Hear From You” or whatever you want to use but to keep in mind the email closure should be according to the tone of the message.

Sending an email:

Don’t just send the email as soon as you are done typing it. Take time for the proof-read of the mail – correct grammatical errors or spelling mistake if any then send the mail.